Agency Administration Managing Committee

AASHTO Liaison
Clarisse Bernardes Coble, Human Resource Director
ccoble@aashto.org

Committees/Task Forces Under Purview of the AAMC

Four committees and two task forces report to the Agency Administration Managing Committee. For more details about each Committee/Task Force, please see below.

AAMC COMMITTEE/TASK FORCE ROLES AND RESPONSIBILITIES

Committee on Civil Rights

The committee shall work cooperatively with the Association’s Member Departments and, as appropriate, with other committees, agencies, and external organizations to foster the uniform and effective application of civil rights programs. This includes researching and evaluating the effectiveness of civil rights programs and reporting findings of issues to, as well as sharing best practices with, the Member Departments on programs such as Disadvantaged Business Enterprise, Equal Employment Opportunity, On-The-Job Training, Non-Discrimination (Title VI), Americans with Disabilities Act and Supportive Services.

When solicited, it shall make recommendations and render advice to the President and staff of the Association and to other committees as to courses of action which they may follow to assure compliance with civil rights laws and regulations in their respective areas. The committee shall also establish and maintain outreach efforts to other transportation organizations with similar interests. The committee shall also monitor and provide input to its reporting committee on legislative and federal regulatory mandates of national concern.

Fiscal Management and Accounting Task Force

The Task Force shall identify and analyze financial management practices; uniform accounting classifications and related systems and procedures; budgetary and fiscal controls; cash management; third party contract administration and the administration of federal financial policies. The Task Force shall also advise the Committee on Funding and Finance on matters of fiscal management and accounting for their communication with AASHTO Board of Directors. Each Member Department shall be entitled to membership thereon.

Committee on Human Resources

The Committee shares, researches, and recommends processes, best practices, and policies to enable Member Departments to increase the strength, innovation, and efficiency of their human resource functions. This includes evaluating emerging issues, considering all human resource issues of concern to Member Departments, and assembling and disseminating current information and recommendations on these issues, including recruitment and selection, workforce planning and development, employee relations, compensation and benefits, health and safety of all employees, and industry innovations.

The committee shall collaborate with appropriate Association committees, Federal agencies, institutions of higher learning, and other organizations in the development of human resource activities involving the Member Departments and/or in which the Association may serve as a sponsor, encompassing administrative practices, management techniques, and technical training programs.

The committee shall identify strategic partnerships with other committees to further the mission of the organization. The committee shall also monitor and provide input to its reporting committee on legislative and federal regulatory mandates of national concern.

Committee on Internal and External Audit

The Committee on Internal and External Audit shall establish audit procedures that are sufficiently flexible for use in each Member Department, yet standardized enough to achieve uniformity, and provide Member Departments with alternative solutions for compliance with audit requirements that also meet their individual needs. It shall also provide a forum for transportation-related internal and external audit organizations to keep abreast of requirements, regulations, procedures, and innovative techniques employed by individual states, thus enhancing their efforts to provide a better service to management.

It shall identify and report to the Agency Administration Managing Committee on any federal regulatory mandates of national concern.

To ensure consistency and the best thinking of the Association, the Committee shall work cooperatively, as appropriate, with other Committees.

Joint Task Force on Managing the Impact of Digitalization on the DOT Workforces

The Joint Task Force will focus on optimizing the alignment of workforce and civil rights with technology, data and knowledge management, and organizational development, to strengthen agency capabilities and diversity, promote inclusion, and identify gaps, barriers, issues and obstacles as they relate to these fields. The task force will work to develop solutions, practices, and tools for the departments of transportation to better realize their strategic objectives.

Committee on Knowledge Management

The Committee on Knowledge Management shall provide a forum for collaboration among Member Departments for the exchange of information, industry standard practices, experiences, and emerging approaches and concepts related to knowledge management. This includes development of policy, principles, strategies, and guidance used by agencies to plan, create, identify, collect, organize, preserve, disseminate, share, generate, and apply critical Member Departments’ tacit and explicit knowledge.

The committee will focus on facilitating and promoting strategies and practices necessary for a Member Department to retain, manage, share, and develop relevant knowledge between employees, consultants, contractors and other partners to support the Member Departments’ mission, strategic planning and goals, work, innovations, and evolution.

The Committee shall also promote the development and implementation of knowledge management within Member Departments. The Committee shall identify and report matters of national interest to the Agency Administration Managing Committee.